Is the thought of open enrollment already stressing you out? If so, it’s understandable. There’s a lot to do during open enrollment, and there’s a lot riding on the results. You need it to go well. But what if you forget something? What if an important notice doesn’t go out? One small mistake could lead to a big headache, not to mention possible compliance issues.
Open enrollment is complicated. You need to worry about your employees, your COBRA participants, your retirees and the direct bill audience. But what if you could automate the last three groups and just focus your time on your active employees? It would greatly simplify open enrollment, right?
Focus on the Tasks That Need Your Attention
For many HR professionals and third-party administrators, open enrollment is the busiest time of the year. There’s so much to do, but there are only so many hours in the day – something’s got to give.
That something shouldn’t be quality. It shouldn’t be sleep, either – being tired will just cause you to make mistakes. Instead, you need to automate tasks that don’t require your expertise, so you can focus on the ones that do.
Streamlining the process for your COBRA participants, retirees and the direct bill audience is an obvious choice. By automating online enrollment, payment collection and the printing and mailing of notices for these groups, you’ll free up some desperately needed time.
Avoid Unnecessary Risks
Numerous rules and regulations surround open enrollment – and for good reason. Open enrollment is when people select the benefits options that will impact their lives. They need it to go right.
But mistakes can happen, especially when you’re trying to do too many things at once. By automating print/mail, you can put these tasks in the hands of experts who have perfected the process. You’re can also reduce the chance of human error.
If you’re waiting for the catch, there’s not one. Automating processes and communications for three of your four open enrollment audiences is win-win situation.
- You don’t lose money. In fact, you can save money by reducing your overhead expenses.
- You don’t lose customization. You decide exactly what to send out. Third-party administrators can select different letter types for different employers.
- You don’t lose control. You can easily track the status of your files, and you can cancel or reschedule letters at any time, with all the data you need to make informed decisions.
Don’t stress about open enrollment. Simplify it.
Travisoft’s COBRA administration software now comes with automated open enrollment and print fulfillment capabilities for the COBRA, retiree and direct bill audiences. If you think you don’t have time to take advantage of this before open enrollment, think again. Communication to the COBRA, retiree and direct bill audiences usually occurs just after your main rollout to employees. If you start now, you can reap the rewards of greater efficiency this year. To learn more, download our Solution Overview here.